Mayor: Carol Mutter
Town Consultant: Dwight Montague
Office Manager: Pat Lane Fricks
Town Attorney: Brian C. Smith
Judge: John Higgason

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March 15, 2015
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Commission Meeting Minutes

THE MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF THE TOWN OF LOOKOUT MOUNTAIN, TENNESSEE
January 13, 2015
    The Mayor and Board of Commissioners of the Town of Lookout Mountain, Tennessee met in regular session at the Town Hall on Tuesday, January 13, 2015 at 5:00 p.m., the following being present:
            [See list of attendees attached as Exhibit A hereto]       
           
1.    Call to order and Declaration of Quorum. Mayor Mutter called the meeting to order and recognized a quorum for the conduct of business.
2.    Approval of minutes. Minutes of the December 9, 2014 meeting were not available for review or approval. Consideration of the minutes was passed over to be considered at the February, 2015 meeting
3.    Financial Report. Mr. Montague presented the financial report for the Town through the month of December, 2014. After discussion the report attached hereto as Exhibit B was approved upon motion of Commissioner Stinnett, seconded by Commissioner Jones and unanimous approval.
4.    Department Reports. Commissioner Bentley reported for the Fire and Police Department and reviewed the report of activities for the month of December, 2014. The monthly report is attached as Exhibit C hereto.  He also reviewed  the performance of department personnel in training and testing. The department is to be commended on the results, placing the department in the top 1% of departments nationwide and maintaining the Town’s exceptional fire  insurance rating. Mr. Smith expressed special thanks and appreciation for the prompt and efficient response to an emergency situation at his residence on December 19, 2014.
Commissioner Pippenger reported for the Parks and Recreation Department and detailed schedule for sign-up and season beginning for the youth baseball program.
Commissioner Stinnett in reporting for the Education Department advised that the school was back in session from the Christmas break and specifically mentioned the Spelling Bee on January 14,he book fair beginning February 2, the PTA meeting on February 3, the parent-teacher conferences beginning February 24,Night Out For Lookout February 27.
Commissioner Jones reported for the Public Works Department and stated that the new leaf machine was in service along- side the old machine allowing the department to move quickly through the leaf season.
5.    Citizens Input. None.
6.    New Business. None.
7.     Old  Business.  Mr. Montague let the Commission through a review of the report and recommendation for citing the proposed cell tower prepared by the Town’s consulting engineers, Neel-Schaffer, a copy of which is attached hereto as Exhibit D and available by request from the Town Attorney. After considerable discussion by members of the Commission and those present, upon motion Commissioner Bentley, seconded by Commissioner Stinnett and unanimously approved it was resolved to accept the recommendation of the engineers and have the cell tower located at the site in front of the town hall and be configured as a close mount tower. The permit holders are to be notified of the decision and asked to present their financial proposals for the lease to the Commission so that action could be taken as quickly as possible.
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8.    Mayor’s Report. Mayor Mutter advised that Café On The Corner had applied for its reconstruction permits and was seeking bids for the process.
There being no further business, the meeting was adjourned until the February 10, 2015 meeting.




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THE MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF THE TOWN OF LOOKOUT MOUNTAIN, TENNESSEE
December 9, 2014
    The Mayor and Board of Commissioners of the Town of Lookout Mountain, Tennessee met in regular session at the Town Hall on Tuesday, December 9,, 2014 at 5:00 p.m., the following being present:
            [See list of attendees attached as Exhibit A hereto]        
            
1.    Call to order and Declaration of Quorum. Mayor Mutter called the meeting to order and recognized a quorum for the conduct of business.
2.    Approval of minutes. Upon motion of Commissioner Stinnett, seconded by Commissioner Jones, and unanimously approved, the minutes of the November 11,  2014 Meeting of the Mayor and Board of Commissioners were approved and ordered to be entered in the Town’s minute book.
3.    Resolution Honoring David Fussell.  Mayor Mutter read into the record the Resolution attached hereto as Exhibit B. Upon motion of Commissioner Stinnett, seconded by Commissioner Bentley and unanimously approved te Resolution was adopted as the action of the commission.
4.    Financial Report. Mr. Montague presented the financial report for the Town through the month of October, 2014. After discussion the report attached hereto as Exhibit C was approved upon motion of Commissioner Bentley, seconded by Commissioner Pippenger and unanimous approval.
5.    Department Reports. Commissioner Bentley reported for the Fire and Police Department and reviewed the report of activities for the month of October, 2014. The monthly report is attached as Exhibit D hereto. He then proposed an amendment to the department budget by adding $3,000.The amendment was adopted upon motion of Commissioner Bentley, seconded by Commissioner Jones and unanimous approval.
Commissioner Pippenger reported for the Parks and Recreation Department and detailed the closing of the basketball season, the wrestling tournament and the winter schedule for use of the gym
Commissioner Stinnett in reporting for the Education Department introduced Ruth White, school Principal to report on recent accomplishments and awards received, most notably the system-wide robotics competition, where the local team of 8 students advanced to the state  level. She also praised the school’s music instructor, Heather Shaw, and her efforts which resulted in the school receiving a $7, 500.00 grant to be used for equipment in the program. She also thanked County Commissioner Joe Graham for his recent assistance to school security.
Commissioner Jones reported on the status of leaf removal and paving concerns including serious continuing problems on Bartram Road.
6.    Citizen Input. None present.

7.    Old business. Mr. Montague then introduced three members of the Town’s consulting engineering firm to discuss their findings and lead to a selection of a location and style for the cell tower and related facilities.  After the presentation and questions it was decided to consider the location and style at the January 13 meeting.
8.    New Business. None.
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9.    Mayor’s Report. Mayor Mutter reminded the Commission of the scheduled employee Christmas breakfast on December 11, 2014 at 7:00 am at the Lookout Mountain Golf Club. Also mentioned were the Open House events at enefits of shopping at the mountain’s merchants during the holiday season. She also led a brief discussion of the process for dealing with solicitors durig this season.

There being no further business, the meeting was adjourned.




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