Mayor: Carol Mutter
Town Consultant: Dwight Montague
Office Manager: Pat Lane Fricks
Town Attorney: Brian C. Smith
Judge: John Higgason

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February 09, 2016
Next Commission Meeting- Tuesday, February 9, 2016 @ 5:00 at Town Hall Read more.

Commission Meeting Minutes

THE MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF THE TOWN OF LOOKOUT MOUNTAIN, TENNESSEE
January 12,2016
    The Mayor and Board of Commissioners of the Town of Lookout Mountain, Tennessee met in regular session at the Town Hall on Tuesday, January 12, 2016  at 5:00 p.m., the following being present:
            [See list of attendees attached as Exhibit A hereto]       
           
1.    Call to order and Declaration of Quorum. Mayor Mutter called the meeting to order and recognized a quorum for the conduct of business.
2.    Approval of minutes. Upon motion of Commissioner Stinnett, seconded by Commissioner Jones, and unanimously approved the minutes of the December 8, 2015 meeting of the Mayor and Board of Commissioners were approved and ordered to be entered into the Town’s minute book.
3.    Financial Report. Mr. Montague presented the financial report for the Town through the month of December, 2015. After discussion the report attached hereto as Exhibit B was approved upon motion of Commissioner Bentley, seconded by Commissioner Stinnett and unanimous approval. Mr.Montague pointed to highlights in the report and announce that Sprint had terminated their lease on the water tanks and would no longer have a service site on the mountain causing a loss of future revenues from their lease.
4.    Department Reports. Commissioner Bentley reported for the Fire and Police Department and reviewed the report of activities for the month of December, 2015. The monthly report is attached as Exhibit D hereto. He then reviewed the summary of activities in the Department for calendar year 2015 and lauded the record of te men and women in the Fire and Police and Dispatch units.
 Commissioner Pippenger reported for the Parks and Recreation Department and advised that the online system for the recreational programs was quite impressive in its utility and urged use by the community.
Commissioner Stinnett reported for the Department of Education and turned the discussion to the annual school fundraiser known as “Night Out OnLookout” which will be held this year on February 26, 2016 at the Lookout Mountain Fairyland Club. He urged all to participate in this fun and important event.
Commissioner Jones reported for the Public Works Dpartment  and specifically mentioned progress on leaf pick-up and prepredness for winter
5.Citizens Input. No one appeared to speak.
6. Old Business.  Mr. Montague led a brief discussion of the lease and final approved plans for the cell tower construction project. A schematic drawing is attached as Exhibit D hereto.
7. New Business. Upon motion of Commissioner Bentley, seconded by Commissioner Stinnett and unanimously approved, Samantha Van Alstyne was appointed to the offices of Tax Collector, Town Recorder and Court Clerk in addition to her current duties in the Dispatch Department.
Upon motion of Commissioner Jones, seconded by Commissioner Bentley current Town Consultant Dwight Montague was appointed to the office of Assistant Treasurer.
Mr. Smith the administered the Oat Of Office For Appointed Officials to both. A copy of those oaths are attached as Exhibit E hereto.
    Upon motion of Commissioner Jones, seconded by Commissioner Bentley and unanimously approved the Ordinance to Amend the Town’s Purchasing Procedures , attached as Exhibit F hereto was passed upon first reading.
Upon motion of Commissioner Jones, seconded by Commissioner Pippenger and unamiously approved e Resolution attached heretoas Exhibit F was approved.
7.    Mayor’s Report. Mayor Mutter commented upon the need for Commissioners to file their annual ethics reports with the State of Tennessee before theend of the month of January. Thic can be done on line.She encouraged all to patronize our local businesses. She thanked all for the outstanding support of the Town staff over the holiday season.
There being no further business the meeting was adjourned until the February 9, 2016 meeting.


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THE MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF THE TOWN OF LOOKOUT MOUNTAIN, TENNESSEE
December 8, 2015
    The Mayor and Board of Commissioners of the Town of Lookout Mountain, Tennessee met in regular session at the Town Hall on Tuesday, December 8, 2015  at 5:00 p.m., the following being present:
            [See list of attendees attached as Exhibit A hereto]       
           
1.    Call to order and Declaration of Quorum. Mayor Mutter called the meeting to order and recognized a quorum for the conduct of business.
2.    Approval of minutes. Upon motion of Commissioner Jones, seconded by Commissioner Bentley, and unanimously approved the minutes of the November9, 2015 meeting of the Mayor and Board of Commissioners were approved and ordered to be entered into the Town’s minute book.
3.    Beer Board meeting. The Mayor then opened a meeting of the Lookout Mountain Beer Board for the sole purpose of considering the application of Ruth Oehmig on behalf of Café On TheCorneforthe issuance of a license to sell alcohol for consumption on premises. The reapplication was necessary because he prior license lapsed during the period of reconstruction of the restaurant to rebuild after a fire totally destroyed the premises. After consideration of the application and upon motion of Commissioner Bentley, seconded by Commissioner Pippenger and unanimous approval the Beer Board issued the licenseas applied for.
4.    Financial Report. Mr. Montague presented the financial report for the Town through the month of November, 2015. After discussion the report attached hereto as Exhibit B was approved upon motion of Commissioner Bentley, seconded by Commissioner Jones and unanimous approval. Mr.Montague also submitted ritten report which is attached as Exhibit C hereto. He then introduced Paul Johnson, the auditor for the Town who gave an explanation of te resultsof theaudit throughtthe end of the last fiscal year. A copy of hat audit isavailable for reviewat the Town Hall and the office of the Town Attorney for anyone interested in reviewing the full audit report as made to the Tennessee Comptroller.
5.    Department Reports. Commissioner Bentley reported for the Fire and Police Department and reviewed the report of activities for the month of November, 2015. The monthly report is attached as Exhibit D hereto. 
 Commissioner Pippenger reported for the Parks and Recreation Department and advised that the gym at the school is open after hours and on weekends for supervised activities, with scott Shell supervising.. She commented on herattendanceat a meeting of the group formed to fight and eradicate invasive plants on the mountain.Weed wrangling Day is scheduledfor March 12, 2016. There is to be a wrestling tournament on December 14.
Commissioner Stinnett reported for the Department of Education and turned the discussion over to Ruth white, principal who commented on the success of the Holiday Consert, thanked the Police and Fire Department for conducting training at the school, commented on participation of the students in the regional robotics competition at UTC and the status of the greenhouse project. Christmas break begings December 17. She then introduced student Charlotte McGinnis, daughter of Hastings and windie McGinnis who has been awarded for her “best in class’ design for holiday wrapping paper.. Commissioner Stinnett then moved to amend the school budget by the amount of $12,500.00 to provide a contribution to the school Tech Fund. Upon second by Commissioner Pippengerand unanimous approval the school budget was so amended.
Commissioner Jones reported for the Public Works Dpartment  and specifically mentioned progress on leaf pick-up and prepredness for winter
6.Citizens Input. No one appearedto speak.
7. Old  BusinessThe Federal Emergency Management Agency has required all participating municipalities to update their FEMA ordinances coincidentially with the completion of new Food Zone maps. Wherefore, upon motion of Commissioner Bentley, seconded by Commissioner Jones and unanimously approved the Ordinance attached hereto was passed upon second and final reading.
Commissioner Stinnett then introduced a resolution to delegate authoriry and responsibility for reviewing cell tower plans to Mayor Mutter. Upon proper second by Commissioner Pippenger and unanimous approval the Resolution attached as Exhibit E hereto was passed.
The plat of subdivision of a part of Dr. Mcspadden’s property in Woodhill was approved and the mayor authorized to execute the plat for recording.
6.    Mayor’s Report. Mayor Mutter commented upon the opning of Café On the Corner on December 10 and the erection and decoration of the Town Christmas tree in Caldwell Park and thanked those involved for their services and contributions.
There being no further business the meeting was adjourned until the January 12, 2016 meeting.

THE MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF THE TOWN OF LOOKOUT MOUNTAIN, TENNESSEE
November 9, 2015
    The Mayor and Board of Commissioners of the Town of Lookout Mountain, Tennessee met in regular session at the Town Hall on Tuesday, November 9, 2015  at 5:00 p.m., the following being present:
            [See list of attendees attached as Exhibit A hereto]       
           
1.    Call to order and Declaration of Quorum. Mayor Mutter called the meeting to order and recognized a quorum for the conduct of business.
2.    Approval of minutes. Upon motion of Commissioner Stinnett, seconded by Commissioner Jones, and unanimously approved the minutes of the October 13, 2015 meeting of the Mayor and Board of Commissioners were approved and ordered to be entered into the Town’s minute book.
3.    Financial Report. Mr. Montague presented the financial report for the Town through the month of October, 2015. After discussion the report attached hereto as Exhibit B was approved upon motion of Commissioner Bentley, seconded by Commissioner Stinnett and unanimous approval.
4.    Department Reports. Commissioner Bentley reported for the Fire and Police Department and reviewed the report of activities for the month of September, 2015. The monthly report is attached as Exhibit C hereto.  He further commented that Town Counsel is working on an ordinance to regulate the  appearance and condition of construction and demolishion sites within the Town.
 Commissioner Pippenger reported for the Parks and Recreation Department and advised that the youth football season has ended, wrestling is in progress and basketball is in the “sign-up” stage.She presenteda copy of the fund raising letter being circulated by e-mail for the Community Memorial Recreation Center. She expressed sorrow at the death of long time volunteer for recreation functions, Todd Minderman. She also commented on the Joint Recreation Board schedule links at leagues.bluesombrero.comlmrb.
Commissioner Stinnett reported for the Department of Education and set forth a schedule of planned events including the Holiday Concert, December 3 and4; Progress Reports, November 12; Thanksgiving Break, November 25-27; and Christmas Beak, December 17- January 6, 2016.Progress is slow on the greenhouse project under construction between the parking lot and the playground.
Commissioner Jones reported for the Public Works Dpartment  and specifically mentioned repainting of center lines in the streets, certain sign replacements and the October and December “Dumpster Days.” Leaf removal equipment is ready for te season and road salt has been acquired for expected winter conditions.
5.    Citizens Input. Merrill McGinnis lea discussion of the availability of the Private Social Media outlet Nextdoor.com and encouraged wide use of the site in addition to the LivingonLookout site.Dr. Charles Adams appeared to inquire asto the status of prosecution of several burglary cases. Chrissie Hopper stated the status as she understood it. Commissioner Bentley added that after the arrest is made and the defendants handed over to the County, the matter is in the handsandcontrol of the Attorney General.
6.     Old  Business.  The Commission the considered the Agreement of many local municipalities to retain a lobbyist to urge retention of state shared revenues.Upon motion of Commissioner Jones, seconded by Commissioner Stinnett as required.  After consideration, upon motion of Comissioner Bentley, seconded by Commissioner Stinnett and unanimous approval the town was authorized to executethe agreement attached as Exhibit D hereto.
7.    New Business. The Federal Emergency Management Agency has required all participating municipalities to update their FEMA ordinances coincidentially with the completion of new Food Zone maps. Wherefore, upon motion of Commissioner Bentley, seconded by Commissioner Stinnett and unanimously approved the Ordinance attached hereto was passed upon first reading.
8.    Mayor’s Report. Mayor Mutter commented upon the “Mayor’s Initiative For A Smoke-Free Community” and the eminent execution of the cell tower lease.
There being no further business the meeting was adjourned until the December 8,  2015 meeting.

THE MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF THE TOWN OF LOOKOUT MOUNTAIN, TENNESSEE
September 8, 2015
    The Mayor and Board of Commissioners of the Town of Lookout Mountain, Tennessee met in regular session at the Town Hall on Tuesday, September 8, 2015  at 5:00 p.m., the following being present:
            [See list of attendees attached as Exhibit A hereto]       
           
1.    Call to order and Declaration of Quorum. Mayor Mutter called the meeting to order and recognized a quorum for the conduct of business.
2.    Approval of minutes. Upon motion of Commissioner Stinnett, seconded by Commissioner Jones, and unanimously approved the minutes of the August 11, 2015 meeting of the Mayor and Board of Commissioners were approved and ordered to be entered into the Town’s minute book.
3.    Financial Report. Mr. Montague presented the financial report for the Town through the month of August, 2015. After discussion the report attached hereto as Exhibit B was approved upon motion of Commissioner Jones, seconded by Commissioner Bentley and unanimous approval.
4.    Department Reports. Commissioner Bentley reported for the Fire and Police Department and reviewed the report of activities for the month of July, 2015. The monthly report is attached as Exhibit C hereto.  He also advised thateightmembers of teforce had completed all work recommende or required for proficiency in pre-hospital pediatrics. Further, the state DOT hascompletedinstallation of crosswalks which requires complete stoppage of vehicular traffic when pedestrians are present.
Commissioner Pippenger reported for the Parks and Recreation Department and updated the meeting on the improvements being made to the Navarre Pavilion at the Town Common and the status of the fall football program. She also commented on the Joint Recreation Board schedule links at leagues.bluesombrero.comlmrb.
Commissioner Stinnett in reporting for the Education Department introduced school principal Ruth white who covered the recent “Boosterthon” and the intruder drill conducted by the Fire and Police epartment. The school carnival is scheduled for September 22 with arain date of September 24. The green house project is under construction between the parking lot and the playground.
Commissioner Jones reported for the Public Works Dpartment  and specifically mentioned repainting of center lines in the streets, certain sign replacements and the October “Dumpster Days.”
5.    Citizens Input. GradyStout and Daphne Kirksey appeared as representatives of the Tennessee American Water Company to advise of service line improvements being made in the town at  a cost of $260,000,00 to be compleed during November or December, 2015
6.     Old  Business.  The mayor advised that the sealed bids by the two holders of the conditional permits had been opened on September 7 at the Town Hall and reviewed the results. After consideration and upon motion of Commissioner Jones, seconded by Commissioner Stinnett, and unanimously approved the Resolution attached hereto as Exhibit D was approved.
The Commission then considered the request of Jeff Allen for the issuance of a variance from the sideline setback requirements upon second reading. Upon motion of Commissioner Bentley, seconded by Commissioner Jones and unanimous approval the ordinance attached hereto as Exhibit E was passed upon second and final reading.
The consideration of the necessary FEMA flood zone mapordinance was continued until the October, 2015 meeting.
7.    New Business. State law requires all municipalities and counties to keep their building codes current within six years. Therefore, upon motion of Commissioner Bentley, seconded by Commissioner Jones the Ordinance attached as Exhibit F hereto was adopted upon first reading.
8.    Mayor’s Report. Mayor Mutter commented upon Hamilton County Mayor Coppinger and his proposal to the state legislature that a portion of the state sales tax currently going to municipalities be given to counties to equalize the effect upon unincorporated areas of the counties. Upon motion of Commissioner Bentley, seconded by Commissioner Stinnett, and unanimously approved the resolution attached hereto as Exhibit Gwas approved. 
There being no further business the meeting was adjourned until the October 13, 2015 meeting.

THE MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF THE TOWN OF LOOKOUT MOUNTAIN, TENNESSEE
August 11, 2015
    The Mayor and Board of Commissioners of the Town of Lookout Mountain, Tennessee met in regular session at the Town Hall on Tuesday, July 21August 11, 2015  pursuant to noticed reschedulingat 5:00 p.m., the following being present:
            [See list of attendees attached as Exhibit A hereto]       
           
1.    Call to order and Declaration of Quorum. Mayor Mutter called the meeting to order and recognized a quorum for the conduct of business.
2.    Approval of minutes. Upon motion of Commissioner Bentley, seconded by Commissioner Stinett, and unanimously approved the minutes of the July 21, 2015 meeting of the Mayorand Board of Commissioners were approved and ordered to be entered into the Town’s minute book.
3.    Financial Report. Mr. Montague presented the financial report for the Town through the month of July, 2015. After discussion the report attached hereto as Exhibit B was approved upon motion of Commissioner Pippenger, seconded by Commissioner Stinnet and unanimous approval.
4.    Department Reports. Commissioner Bentley reported for the Fire and Police Department and reviewed the report of activities for the month of June, 2015. The monthly report is attached as Exhibit C hereto.  He also reviewed  the status of the reviewof all equipment and procedures. The department passedall requirements in good stead.
Commissioner Pippenger reported for the Parks and Recreation Department and detailed activities , especiall football “sign-up, wrestling program projected dates and reported on the Presbyterian Church sposered movie night held at the Town Common. Souvenir shirts and visors are available at the church offices.
Commissioner Stinnett in reporting for the Education Department announced that the school received an awardof excellence in performance. Attendance is higher than last year and 30 new families are represented in the student body. The Carnival is scheduled for September 22, 2015.
Commissioner Jones was not present and therefore had no report.
5.    Citizen’s Input. Peggy Laney appeared to discuss the program to rid the mountain of invasive plants, specifically, porcelain berry trees..
6.     Old  Business.  Mention was madeof the FontyDog concert event scheduled for September 6; the cell tower bid opening at 4:00 p.m. on September 7 and the cell tower bid selection at the September 8 meeting of the Commission.
7.    Mayor’s Report. Mayor Mutter thanked the Lookout Mountain Presbyterian Church for it presentation of “Movie Night” and reminded all to review LivingOnLookout.com to keep current on events in the Town.
There being no further business the meeting was adjourned until the September 8, 2015 meeting.

THE MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF THE TOWN OF LOOKOUT MOUNTAIN, TENNESSEE
July 21, 2015
    The Mayor and Board of Commissioners of the Town of Lookout Mountain, Tennessee met in regular session at the Town Hall on Tuesday, July 21, 2015  pursuant to noticed reschedulingat 5:00 p.m., the following being present:
            [See list of attendees attached as Exhibit A hereto]       
           
1.    Call to order and Declaration of Quorum. Mayor Mutter called the meeting to order and recognized a quorum for the conduct of business.
2.    Approval of minutes. Upon motion of Commissioner Stinnett, seconded by Commissioner Bentley, and unanimously approved the minutes of the June 9, 2015 meeting of the Mayorand Board of Commissioners were approved and ordered to be entered into the Town’s minute book.
3.    Financial Report. Mr. Montague presented the financial report for the Town through the month of June, 2015. After discussion the report attached hereto as Exhibit B was approved upon motion of Commissioner Bentley, seconded by Commissioner Jones and unanimous approval. Mr. Montague then reviewed the Budget Ordinance for the fiscal year 2015- 2016 and itsamendments proposedsince adoption on firstreading at the June 9 meeting .Whereupon, after discussion by Mayor Mutter, Commissioner Stinnett and Commissioner Bentley, upon motion of Commissioner Jones, seconded by Commissioner Stinnett and unanimous approval the Ordinance attached hereto as Exhibit C was approved upon second reading.
4.    Department Reports. Commissioner Bentley reported for the Fire and Police Department and reviewed the report of activities for the month of May, 2015. The monthly report is attached as Exhibit D hereto.  He also reviewed  the status of the force during the recent terrorist act in Chattanooga and the enforcement usefulness of the security cameras recently installed.
Commissioner Pippenger reported for the Parks and Recreation Department and detailed activities andattendance atCommons Camp for the Commons Camp program, now concluded for the year and upon improvements made at the newly renovated tennis facility.
Commissioner Stinnett in reporting for the Education Department thanked the staff for their performance throughout the year, discussed the need for funding technology improvements in the amount of $25,000.00.
County Commissioner Joe Graham then interjected that after hearing of the budget problems caused by the Hall Tax shortfall suggested that he would like to discuss funding.
5.    Old Business. None to be discussed..
6.     New  Business.  None to be discussed.
7.    Mayor’s Report. Mayor Mutter reported on the update of the proposed Labor Day concert event and the Presbyterian church Movie Night.
There being no further business the meeting was adjourned until the August 11, 2015 meeting.

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