Mayor: Carol Mutter
Town Consultant: Dwight Montague
Office Manager: Pat Lane Fricks
Town Attorney: Brian C. Smith
Judge: John Higgason

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October 08, 2013
The Commission Meeting is at 5:00pm on the 2nd Tuesday of each month at Town Hal Read more.

Commission Meeting Minutes

 

THE MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF THE TOWN OF LOOKOUT MOUNTAIN, TENNESSEE
November 13, 2012
          The Mayor and Board of Commissioners of the Town of Lookout Mountain, Tennessee met in regular session at the Town Hall on Tuesday, November 13, 2012 at 5:00 p.m., the following being present:
                             Carol Mutter, Mayor
                             Ernie Minges, Commissioner
                             Walker Jones, Commissioner
                             Joe Hailey, Commissioner
                             Don Stinnett, Commissioner                         
                             Dwight Montague, Town Consultant
                              Brian Smith, Town Attorney
                              Chief Randy Bowden
                              Cory Evans, Superintendent of Public Works
                             Joe Graham, Hamilton County Commissioner
                             Paul Johnson, town auditor
                            
                                     
                            
1.     Call to order and Declaration of Quorum. Mayor Mutter called the meeting to order and recognized a quorum for the conduct of business.
2.      Approval of minutes. Upon motion of Commissioner Stinnett, seconded by Commissioner Minges, and unanimously approved the minutes of the October 9, 2012 Meeting of the Mayor and Board of Commissioners were approved and ordered to be entered in the Town’s minute book.
3. Financial Report. Dwight Montague presented the financial report for the Town through the month of October 2012. The financial report attached as exhibit A hereto was approved upon motion of Commissioner Minges, seconded by Commissioner Jones and unanimous vote. He then introduced Paul Johnson, the Town’s independent auditor who led those in attendance through the audit for the fiscal year ended June 30, 2012 and advised that it was a clean audit and showed a town in excellent financial condition. The audit will be filed with the state of Tennessee well before its due date of December 31, 2012. Upon motion of Commissioner Hailey, seconded by Commissioner Minges and unanimously approved the audit report was approved.
 
4. Departmental Reports:
 Commissioner Minges reported for the Fire and Police Department and reviewed the report of activities for the month of  October, 2012and cautioned that all should be mindful of the hazards of leaving vehicles and homes unlocked. The monthly report is attached as Exhibit C hereto. Chief Bowden commented on the success of the Octoberfest block party held in the commercial district on October 27, 2012.
Commissioner Hailey reported for the department of Parks and Playgrounds and advised that the Town had received a grant from the State of Tennessee in the amount of $100,00.00 in matching funds for the improvement of the tennis courts. The grant was originated by Commissioner Moses with the assistance of consultant Dan Saieed of Southeast Tennessee Development Corporation. He reported on the workshop held recently in Knoxville and the procedure and timetable going forward for the project.
Commissioner Stinnett invited all to attend the planned patriotic program by the students on Friday at 8:30 a.m., announced the PTA meeting on Wednesday evening and reviewed the new reading program for all grades.
Commissioner Jones reported for the Public Works Department and commented onn the leaf program and the success of the recent “Dumpster Day” and the addition of a Salvation Army collection truck. The combined program will be repeated every three months.
5. Citizen’s Input . Chief Bowden commented on the recent beginning of the use of the former Lookout Mountain Baptist Church property by Calvary Chapel Sundays at 11:00 a.m. Attendance has been quite high and they are off to a great start.
                   
5. Old Business. There was no Old Business to be discussed.
6. New Business. In order to clarify the Town’s purchasing procedures and make them consistent with state law and to remove an ambiguity Commissioner Hailey introduced a Resolution to allow selection of architects and engineers with competitive bids. Upon motion of Commissioner Jones, seconded by Commissioner Minges and unanimously approved the Resolution attached as Exhibit D hereto was adopted.
 
6. Mayor’s Report.      
The Mayor reported that the Town’s annual employee appreciation Christmas breakfast will be held at the Lookout Mountain Golf Club on Thursday , December 13, 2012 at 7:00 a.m..

There being no further business the meeting was adjourned until the June meeting, December 11 , 2012 at 5:00 p.m.

 

 

THE MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF THE TOWN OF LOOKOUT MOUNTAIN, TENNESSEE

October 9, 2012
          The Mayor and Board of Commissioners of the Town of Lookout Mountain, Tennessee met in regular session at the Town Hall on Tuesday, October9, 2012 at 5:00 p.m., the following being present:
                             Carol Mutter, Mayor
                             Ernie Minges, Commissioner
                             Walker Jones, Commissioner
                             Joe Hailey, Commissioner
                             Don Stinnett, Commissioner                         
                             Dwight Montague, Town Consultant
                                    Brian Smith, Town Attorney
                                    Chief Randy Bowden
                                    Cory Evans, Superintendent of Public Works
                             Ansley Moses
                             Chris Jenkins
                                    Mike North
                                    Amy Aiken
                                    Dowling King
                                     
                            
1.     Call to order and Declaration of Quorum. Mayor Mutter called the meeting to order and recognized a quorum for the conduct of business.
2.      Approval of minutes. Upon motion of Commissioner Minges, seconded by Commissioner Stinnett, and unanimously approved the minutes of the September 11, 2012 Meeting of the Mayor and Board of Commissioners were approved and ordered to be entered in the Town’s minute book.
3. Financial Report. Dwight Montague presented the financial report for the Town through the month of September 2012. The financial report attached as exhibit A hereto was approved upon motion of Commissioner Hailey, seconded by Commissioner Minges and unanimous vote.
 
4. Departmental Reports:
 Commissioner Minges reported for the Fire and Police Department and reviewed the report of activities for the month of September, 2012and cautioned that all should be mindful of the speed limits within the Town and urged care on the part of motorists and pedestrians so as to avoid accidents on our roads. The monthly report is attached as Exhibit C hereto.
Commissioner Hailey reported for the department of Parks and Playgrounds and advised that the Town had received a grant from the State of Tennessee in the amount of $100,00.00 in matching funds for the improvement of the tennis courts. The grant was originated by Commissioner Moses with the assistance of consultant Dan Saieed of Southeast Tennessee Development Corporation.
Commissioner Stinnett introduced school principal Ruth White who reported on the activities at the school, including the new website ( www. Lookoutmountainschool.net), the PTA meeting, the School Carnival and Fall Break.
Commissioner Jones reported for the Public Works Department and commented that the recycling program seemed to be well received. He advised that the two new dump trucks should be in service next week and that the leaf collector is in service before at present. The next Dumpster Day is scheduled for November 3, 2012.
5. Citizen’s Input . Chris Jenkins appeared to request a variance from the Town’s zoning ordinance to permit the rebuilding of a non-conforming use on his property at 117 Highland Avenue and to permit an expansion of the footprint of that use in accord with the plans presented as prepared by architect Charles King. After discussion and upon motion of Commissioner Jones, seconded by Commissioner Stinnett and unanimously approved the following ordinance was passed upon first reading:
                    {see ordinance #158 attached hereto}
            Mike Moore of Betts Engineering Company as a representative of Hugh and Nancy Maclellan as owners of property on West Fleetwood Drive to request a variance from the subdivision regulations to allow an existing driveway to suffice for access to a publically maintained roadway ( section 303.1) and to waive the requirement of frontage on a 50 foot right-of-way ( section 302.2.6). Finding both requests appropriate in the circumstances, upon motion of Commissioner Jones , seconded by Commissioner Hailey and unanimously approved, the applicant’s request was honored by a waiver of the requirement of section 302.2.6 and thye allowance of the use of the presently constructed driveway from the carriage house to West Fleetwood Drive as access to a publically maintained troadway and the Mayor was authorized to execute the new plat on behalf of the Town after Hamilton County Regional Planning Agency approval of the plat of resubdivision by Betts Engineering.
          Dowling King and Amy Aiken appeared on behalf of the Lookout Mountain Beautiful Garden Club to announce publication of its 100 year anniversary cookbook, Beautiful at 100: A Centennial Celebration of Food, Flowers and Friendships. Whereupon, upon motion of Commissioner Stinnett, seconded by Commissioner Minges and unanimously approved the Resolution attached as Exhibit   hereto was adopted and read into the record.
5. Old Business. The Commission then considered , acting as the Town Beer Board, the request for the issuance of a one day Special Event Permit, to Ruth Oehmig and Café on the Corner to permit sale and consumption of alcoholic beverages on public land during the Octoberfest street fair and festival, Saturday, October 27th, 2012 between the hours of 12:00 noon and 5:00 p.m. on Scenic Highway between East & West Road and Watauga Lane , provided all condition of the permit as required by Ordinance #157 are met.
 
6. Mayor’s Report.      
The Mayor reported on the progress in the city of Lookout Mountain, Georgia as regards the Town center development and relocation of the medical practice of Dr. Bill Moore Smith. She further announced the selection of a new health insurance plan for participating employees, changing from United Healthcare to Cigna, providing cost savings without compromising coverage.

There being no further business the meeting was adjourned until the June meeting, November 13 , 2012 at 5:00 p.m.

 

THE MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF THE TOWN OF LOOKOUT MOUNTAIN, TENNESSEE
September 11, 2012
          The Mayor and Board of Commissioners of the Town of Lookout Mountain, Tennessee met in regular session at the Town Hall on Tuesday, September 11, 2012 at 5:00 p.m., the following being present:
                             Carol Mutter, Mayor
                             Ernie Minges, Commissioner
                             Walker Jones, Commissioner
                             Joe Hailey, Commissioner
                             Don Stinnett, Commissioner                         
                             Dwight Montague, Town Consultant
                                    Brian Smith, Town Attorney
                                    Chief Randy Bowden
                                    Cory Evans, Superintendent of Public Works
                             Ted Caldwell                             
                             Ruth White                        
                             Carter Parham
                             Jim Sheffield
                                    Patricia Sheffield
                                    Tom McIntosh
                                    Ruth Oehmig
                                    Eck Gruber
                                     
                            
1.     Call to order and Declaration of Quorum. Mayor Mutter called the meeting to order and recognized a quorum for the conduct of business. Then followed a moment of silence in recognition of the events of September 11, 2001 and recognition of our first responders.
2. Approval of minutes. Upon motion of Commissioner Stinnett, seconded by Commissioner Minges, and unanimously approved the minutes of the August 14, 2012 Meeting of the Mayor and Board of Commissioners were approved and ordered to be entered in the Town’s minute book.
3. Financial Report. Dwight Montague presented the financial report for the Town through the month of June 2012. The financial report attached as exhibit A hereto was approved upon motion of Commissioner Hailey, seconded by Commissioner Minges and unanimous vote.
 
4. Departmental Reports:
 Commissioner Minges reported for the Fire and Police Department and reviewed the report of activities for the month of August, 2012and cautioned that all should be mindful of the speed limits within the Town. The monthly report is attached as Exhibit C hereto.
Commissioner Hailey reported for the department of Parks and Playgrounds and advised that the football program was underway and the soccer season was to start shortly. He is reviewing the status of the grant request for repair of the tennis courts and is exploring a replacement program for the water fountains at the Commons.
Commissioner Stinnett introduced school principal Ruth White who reported on the activities at the school, including the new website ( www. Lookoutmountainschool.net), the recent boosterthon, the White Elephant Sale scheduled September 15, the September 25 date for the School Carnival rain date September 27.
Commissioner Jones reported for the Public Works Department and commented thyat the recycling program seemed to be well received. He advised that the two new dump trucks should be in service next week and that the leaf collector should be in service before the October meeting.
5. Citizen’s Input. Carter Parham, Jim Sheffield, Tom McIntosh and Patricia Sheffield appeared to state their opposition to any action by the Town to sell the town owner property at the intersection of south Watauga and scenic Highway for any commercial use. Ted Caldwell appeared to appeal to those opposed to the action to allow the process to proceed to conclusion noting that the process allowed ample time for public input or protest.
5. Old Business. The Commission then considered the matter of the sale of the property for commercial development. Commissioner Hailey state he was not in favor of selling the green space for development and moved to table discussion of the matter until such time in the future that it was deemed necessary or appropriate to give the matter further consideration. The motion was seconded by Commissioner Minges. Commissioner Stinnett posed a hypothetical question to those opposed to the project. Thereafter, upon unanimous vote the motion was passed.
Ruth Oehmig appeared on behalf of the fall festival, this year to be an Octoberfest celebration and that planning is well under way.
 
6. Mayor’s Report.      
The Mayor had no report for the month.

There being no further business the meeting was adjourned until the June meeting, October 8 , 2012 at 5:00 p.m.

THE MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF THE TOWN OF LOOKOUT MOUNTAIN, TENNESSEE
August 14, 2012
          The Mayor and Board of Commissioners of the Town of Lookout Mountain, Tennessee met in regular session at the Town Hall on Tuesday, August 14, 2012 at 5:00 p.m., the following being present:
                             Greg Brown, Mayor
                             Dan Crates, Commissioner
                             Walker Jones, Commissioner
                             Will Moses, Commissioner
                             Carol Mutter, Commissioner                         
                             Dwight Montague, Town Consultant
                                    Brian Smith, Town Attorney
                                    Chief Randy Bowden
                                    Cory Evans, Superintendent of Public Works
                             Ernie Minges
                             Don Stinnett      
                             Joe Hailey
                                    County Councilman Joe Graham
                                    Rick Dockery
                                    David Devaney
                                    Dr. Bill Moore Smith
                                    Ruth Oehmig
                                    Pat Fricks
                                    Susan Probasco
                             Sherry Pollock
                                     
                            
1.     Call to order and Declaration of Quorum. Mayor Brown called the meeting to order and recognized a quorum for the conduct of business.
2.     Approval of minutes. Upon motion of Commissioner Crates, seconded by Commissioner Moses, and unanimously approved the minutes of the July 24, 2012 Meeting of the Mayor and Board of Commissioners were approved and ordered to be entered in the Town’s minute book.
3.     Scenic Pathway Resolution. Commissioner Crates then proposed a resolution naming the pathway from the commercial district to the state line in honor of Mayor Greg Brown and read the proposed resolution into the record. Upon motion of Commissioner Moses, seconded by Commissioner Mutter and unanimously approved the resolution attached as exhibit A hereto was adopted.
4.     Swearing in of new commissioners. Mr. Smith then reviewed the results of the August election and called for the newly elected members of the Board of Commissioners and Board of School directors to come forward and take the oath of office for elected officials. Oaths were administered to Commissioner Minges, Commissioner Hailey , Commissioner Stinnett and School Director Probasco.
5.     Resolutions honoring retiring Commissioners. Commissioner Mutter then read into the record resolutions and Proclamations of Honor and thanks for Commissioners Moses, Crates and Brown. Upon motion of Commissioner Mutter, seconded by Commissioner Jones and unanimously approved the resolution attached as collective exhibit B hereto were adopted.
6.     Selection of Mayor, Mayor Pro Tem, Treasurer and Town Clerk.. Upon nomination of Commissioner Minges the name of Commissioner Mutter was submitted to be Mayor for the term. The nomination was seconded by Commissioners Stinnett, Hailey and Jones and Commissioner Mutter was elected Mayor by acclamation. Commissioner Jones was elected Mayor Pro Tem, Commissioner Stinnett was elected Treasurer, and Mr. Smith as Town Clerk, on motions of Mayor Mutter, seconded by Commissioner Jones.
7.     Assignment of Department Heads. Mayor Moses the appointed the following Commissioners as heads of the following departments of government: Commissioner Minges- Fire and Police; Commissioner Stinnett- Education; Commissioner Jones- Public Works; Commissioner Hailey- Parks and Playgrounds.
8.     Appointment of Town Attorney. Upon motion of Commissioner Minges, seconded by Commissioner Stinnett and unanimously approved Brian C. smith was appointed as Town attorney to serve at the will and pleasure of the Commission.
9.     Appointment of Town Marshall, Building and Codes Administrator and Chief of Fire and Police. Upon motion of Commissioner Minges, seconded by Commissioner Jones, Randy Bowden was re-appointed to the offices of Town Marshall, Building and Codes administrator and Chief of Fire and Police.
10.                         Appointment of Tax Collector and Assistant Treasurer. Upon motion of Commissioner Minges, seconded by Commissioner Stinnett , Pat Fricks was reappointed to the offices of tax collector and assistant treasurer.
11.                        Penalty of bonds on officers. Upon motion of Commissioner Jones, seconded by Commissioner Minges the penalty of the fidelity bonds of the Treasurer, assistant treasurer and Town Marshall was set at $50,000.00 and the penalty on all others at $15,000.00.
12.                          Payment of election expenses. Upon motion of Commissioner Hailey, seconded by Commissioner Jones and unanimously approved it was resolved that the Town be authorized to pay the costs of the election when the bill is presented by the Hamilton County election Commission.
13.                         Depositories for Town funds. Upon motion of Commissioner Stinnett, seconded by Commissioner Minges and approved it was resolved that all banks and financial institutions qualified by law to receive municipal funds be declared permissible depositories.
14.. Financial Report. Dwight Montague presented the financial report for the Town through the month of July 2012. The financial report attached as exhibit C hereto was approved upon motion of Commissioner Minges, seconded by Commissioner Hailey and unanimous vote.
15. Departmental Reports:
 Mayorr Mutter reported for the Fire and Police Department and reviewed the report of activities for the month of July, 2012. The monthly report is attached as Exhibit D hereto.
Mr. Dockery reported for the Department of Parks and Playgrounds that the grant application for the tennis court renovation has been filed and is under review an in competition with others from around the state.
Commissioner Jones , reporting for the Education Department commented that school is now in session and that there are 9 new faculty and staff members.
Cory Evans reported for Public Works that single stream recycling is now available at the Town facility fron 6:30 -4:00 Monday- Friday.
16. Old Business.  There was no Old Business or New Business to consider.
17. Citizens input. Ruth Oehmig appeared as a representative of the merchants of the commercial district to request a Special one day festival permit for October 27, 2012 for the conduct of Octoberfest in the same space and with the same conditions as last year’s festival.
David Devaney appeared to present a proposal on behalf of Dr. Vill Moore Smith for the purchase of property from the Town to construct a medical office building. Dr. smith described his plans and needs. In order to speed the negotiations, upon motion of Commissioner Stinnett, seconded by Commissioner Minges, Mr Smith was authorized to file a petition to rezone the subject property from Single Family 1 to Commercial, with the understanding that the petition may be withdrawn at any time if conditions or circumstances warrant. Upon motion of Commissioner Minges, seconded by Commissioner Stinnett as amended on motion of Commissioner Hailey, the Town was authorized to obtain two independent appraisals of the subject property.
County Councilman Joe Graham appeared to introduce himself to the new Commissioners and offer such assistance as needed.
 

There being no further business the meeting was adjourned until the June meeting, September 11 , 2012 at 5:00 p.m.

 

THE MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF THE TOWN OF LOOKOUT MOUNTAIN, TENNESSEE
July 24, 2012
          The Mayor and Board of Commissioners of the Town of Lookout Mountain, Tennessee met in regular session at the Town Hall on Tuesday, July 24, 2012 at 5:00 p.m., the following being present:
                             Greg Brown, Mayor
                             Dan Crates, Commissioner
                             Walker Jones, Commissioner
                             Will Moses, Commissioner
                             Carol Mutter, Commissioner                         
                             Dwight Montague, Town Consultant
                                    Brian Smith, Town Attorney
                                    Chief Randy Bowden
                                    Cory Evans, Superintendent of Public Works
                             Ernie Minges
                             Don Stinett                           
                              Ruth White
                                    Gwen Tugman
                             Bonnie Moses
                                    Auburn Walley
                                    Doris Walls
                                    Richard Floyd, Tennessee State Representative, District 27
                                     
                            
1.     Call to order and Declaration of Quorum. Mayor Brown called the meeting to order and recognized a quorum for the conduct of business.
Tennessee state representative Richard Floyd appeared specially to bring the town up to date on the accomplishments of the state legislature over the past session of the general assembly and specifically referred to the passage of a balanced budget by cutting costs without a tax increase, doubling the exemption under the Hall income tax, phasing out the state inheritance tax by 2015, ending the state gift tax by 2013; all actions which he stated make Tennessee the least taxed state in the country as well as the least indebted state, now also the #1 auto producing state in the country. He is running for a fourth term and asked for support. In response to inquiry from Mayor Brown he stated that each year there was an effort to eliminate revenue sharing provisions of the Hall tax and others but he saw little chance of that being accomplished.
2. Approval of minutes. Upon motion of Commissioner Crates, seconded by Commissioner Mutter, and unanimously approved the minutes of the June 12, 2012 Meeting of the Mayor and Board of Commissioners were approved and ordered to be entered in the Town’s minute book.
3. Financial Report. Dwight Montague presented the financial report for the Town through the month of June 2012. The financial report attached as exhibit A hereto was approved upon motion of Commissioner Moses, seconded by Commissioner Jones and unanimous vote.
He then presented the 2013 fiscal year budget ordinance, passed on first reading at the June meeting for discussion and consideration. Although anticipating a 4.4% reduction in the Hall tax revenue sharing based upon statewide projections, the Town actually received an increase of 4.25% and has received $609,473.00 from the state. With this unexpected result the mayor had recommended that the tax increase included in the budget ordinance be reduced from $.20 to $.15 resulting in a tax rate of $1.62 per $100.00 of assessed valuation, which results in a true projected deficit of $173.00 for the fiscal year ending June 30, 2013.
Commissioner Moses does not support the tax increase to pay for capi

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