Mayor: Carol Mutter
Town Consultant: Dwight Montague
Office Manager: Pat Lane Fricks
Town Attorney: Brian C. Smith
Judge: John Higgason

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December 13, 2016
Next Commission Meeting- Tuesday, December 13, 2016 @ 5:00 at Town Hall Read more.

Commission Meeting Minutes

THE MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF THE TOWN OF LOOKOUT MOUNTAIN, TENNESSEE
November 8,2016
The Mayor and Board of Commissioners of the Town of Lookout Mountain, Tennessee met in regular session at the Town Hall on Tuesday, November 8, 2016 at 5:00 p.m., the following being present:
[See list of attendees attached as Exhibit A hereto]


1.    Call to order and Declaration of Quorum. Mayor Mutter called the meeting to order and recognized a quorum for the conduct of business.
2.    Approval of minutes. Upon motion of Commissioner Bentley, seconded by Commissioner Jones and unanimously approved the minutes of the October 11, 2016 meeting of the Mayor and Board of Commissioners were approved and ordered to be entered into the Town’s minute book.
3.    Financial Report, Mr. Montague presented the financial report through the month of October 2016. The report, a copy of which is attached as Exhibit B hereto, was approved upon motion of Commissioner Bentley, seconded by Commissioner Stinnett and unanimous approval.
4.    Department Reports.
Commissioner Bentley reported for the Fire and police Department and reviewed that monthly statistics for the month of October 2016. The statistics are set forth on Exhibit C attached hereto. Mayor Mutter added a cautionary note to motorists on the mountain roads to be cautious when driving so as to avoid accidents with walkers, joggers or baby strollers.
Commissioner Pippenger reported for the Parks and Recreation Department and specifically mentioned plumbing and construction problems at the Navarre Pavilion at the Town Common and with the lights at the walking track. Flag football begins this weekend for boys and girls. Wrestling begins November 10 for boys in the 3rd through the 5th grades. Basketball sign-up is underway for both boys and girls. She then introduced special guests from Cub Scout Pack 3191 whose project for the fall was cleaning up refuse from the Town Common.
Commissioner Stinnett reported on certain of the many calendar events at the Lookout Mountain School for the coming month, including Thanksgiving break November 23-25, Music of the Continents December 1 and 2; Christmas and New Year break  December 17- January 3, 2017. Tonight Toni Gwaltney holds the Christmas Beehive Program based on Spanish ceramic Christmas bells. He also brought up the state honors received by Brian Mann and the school Camp Invention Program and the 40 school participants in the County school cross country event at Chickamauga Dam resulting in receipt of the school participation percentage award.
Commissioner Jones reported on the current jobs being undertaken by the Public Works Department and stated that the broken leaf machines have caused a slight delay in pick-up, but should be quickly resolved. Dumpster Day is December 3.
7. Citizens Input. Carrington Montague appeared to inquire as to whether the City of Lookout Mountain, Georgia contributed to the cost of emergency services rendered by Town employees on medically related calls. Chief Bowden responded as to the practice. He also inquired as to whether the city  should be asked to conduct Dumpster Days or contribute to the cost as the Town does since Georgia residents use our services at no cost. Inquiry will be made.
8. Old Business. Vanessa Cullars appeared on behalf of all merchants in the Town Commercial District to seek approval of new signage assisting potential customers in learning more of the services and products offered by the merchants. After presentation by Chief Bowden of schematic drawings and physical presentation of the hardware to be used for the signage it was resolved upon motion of Commissioner Bentley, seconded by Commissioner Jones and unanimous approval that the merchants in the Town’s Commercial District to create, erect and maintain the centrally locate signage in accord with the drawings presented, with the Town being authorized to contribute up to $150.00 toward the cost.
Mr. Montague appeared upon behalf of Rick Horne to request action on the second reading of the ordinance passed in October abandon an alleyway. Upon motion of Commissioner Jones, seconded by Commissioner Bentley and unanimous approval the ordinance attached hereto as Exhibit E was passed upon second reading.
Mr. Montague then introduced the matter of Gulf States Towers’ request for issuance of a conditional permit to erect a cell phone tower upon Town property as had earlier been issued to Crafton Enterprises. All requested materials have been adequately provided and Special Counsel James Murphy has given approval to lease changes. Upon motion of Commissioner Stinnett, seconded by Commissioner Jones it was resolved to issue the permit and authorize execution of the lease agreement was passed upon majority vote with Commissioner Bentley abstaining.     
9. New Business. None on adgenda.
10. Mayor's Report. Mayor Mutter made a brief report. She encouraged all to patronize the local merchants as often as possible.
There being no further business the meeting was adjourned until the December 13, 2016 meeting.

THE MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF THE TOWN OF LOOKOUT MOUNTAIN, TENNESSEE
October 11,2016
The Mayor and Board of Commissioners of the Town of Lookout Mountain, Tennessee met in regular session at the Town Hall on Tuesday, October 11, 2016 at 5:00 p.m., the following being present:
[See list of attendees attached as Exhibit A hereto]


1.    Call to order and Declaration of Quorum. Mayor Mutter called the meeting to order and recognized a quorum for the conduct of business.
2.    Approval of minutes. Upon motion of Commissioner Bentley, seconded by Commissioner Jones and unanimously approved the minutes of the September 13, 2016 meeting of the Mayor and Board of Commissioners were approved and ordered to be entered into the Town’s minute book.
3.    Financial Report, Mr. Montague presented the financial report through the month of August 2016. The report, a copy of which is attached as Exhibit B hereto, was approved upon motion of Commissioner Bentley, seconded by Commissioner Jones and unanimous approval. Mr. Montague then introduced Paul Johnson, the Town’s auditor, who led those present through the audit for the fiscal year ended June 30, 2016 and stressed that it was a “clean audit report” to be sent to the Tennessee Comptroller as required on an annual basis by state law. He cautioned as to the effect of the planned phase-out of the Hall Income Tax and the statutory revenue sharing which provides presently approximately 20% of the Town’s revenue. It is projected to be totally gone in four years, thus requiring an increase in taxes on real property to fund the current levels of service enjoyed the residents of the Town. Mr. Montague then reported that the TDOT grant application for a sidewalk construction project connecting the commercial district to the school along Watauga Avenue had been filed but that no response is expected until 2017.
4.    Department Reports.
Commissioner Bentley reported for the Fire and police Department and reviewed that monthly statistics for the month of September 2016. The statistics are set forth on Exhibit C attached hereto.
Commissioner Pippenger reported for the Parks and Recreation Department and recommended that residents use  bluesombrero.com for information of school sports activities as well as livingonlookout.com advised that registration for wrestling will continue through November8 and basketball through December 6. She then mentioned that the Laurelwood Garden Club divides the proceeds of the Christmas mailbox decoration program equally between Fairyland School and Lookout Mountain School.&
Commissioner Stinnett reported on the dedication of the Roots Wings Learning Conservatory, formerly referred to as the Greenhouse project which was a gift from the Lookout Mountain Beautiful Garden Club
Commissioner Jones reported on the current jobs being undertaken by the Public Works Department and stated that street damage was being repaired and tree trimming was underway. Dumpster Day is the first weekend of December.
7. Citizens Input. Vanessa Cullars appeared on behalf of all merchants in the Town Commercial District to seek approval of new signage assisting potential customers in learning more of the services and products offered by the merchants. The matter was continued until the November meeting so as to have more definite plans and perhaps a newly drafted sign ordinance to address this and other issues..
8. Old Business.     A discussion of the issue of treatment of “short term rentals” within the single family residential zone occurred and the ordinance attached hereto as Exhibit D was passed upon second reading pursuant tomotion of Commissioner Jones, seconded by Commissioner Bentley and unanimous approval.
Matt Huffey appeared as a representative of Gulf South Towers, LLC to request a conditional permit to be issued allowing construction of a cell phone tower upon Town property as previously done for Crafton Communications. The matter was continued until November for the provision of financial information to support the project.
The adoption of the Town’s Personnel Policy ordinance was adopted upon second reading  upon motion of Commissioner Bentley, seconded by Commissioner Stinnett and unanimous approval.
9. New Business. Mr. Rick Horne appeared to request approval of his application to abandon an unopened alley running through his residential property to allow room for construction of a residential structure. Upon motion of Commissioner Bentley, seconded by Commissioner Pippenger and unanimous approval the ordinance attached hereto as Exhibit E was passed upon first reading.
10. Mayor's Report. Mayor Mutter made a brief report on current happenings within the community including Tennessee American water’s plans to flush fire hydrants. She encouraged all to patronize the local merchants as often as possible.
There being no further business the meeting was adjourned until the November 8, 2016 meeting.

THE MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF THE TOWN OF LOOKOUT MOUNTAIN, TENNESSEE
September 13,2016
    The Mayor and Board of Commissioners of the Town of Lookout Mountain, Tennessee met in regular session at the Town Hall on Tuesday, September 13, 2016 at 5:00 p.m., those being present being listed on Exhibit A hereto.   
           
1.    Call to order and Declaration of Quorum. Mayor Mutter called the meeting to order and recognized a quorum for the conduct of business.
2.     Approval of minutes. Upon motion of Commissioner Bentley, seconded by Commissioner Jones, and unanimously approved the minutes of the August 9, 2016 Meeting of the Mayor and Board of Commissioners were approved and ordered to be entered in the Town’s minute book.
3.    Swearing In Of Newly Elected Officials. Mayor Mutter then recognized Susan Probasco and Sheirry Pollock as members of the Town’s Board of School Directors who are retiring from their positions at this time. She then announced that the Hamilton County Election Commission had certified the results of the August, 2016 election as shown on Exhibit B hereto and that it was now appropriate for the newly elected officials of the Town take the Oath of Office. Lookout Mountain Municipal Court Judge Flossie Weill was present to perform the formal act of swearing the newly elected into office. She  began with h the elected members of the Town Commission: James E. Bentley, Jr., Walker Jones, Carol Mutter, Brooke Pippenger and Don Stinnett. She then proceeded with the oath of office for the newly elected members of the Board of School Directors: Haven Glascock, Karen Welborn and James Haley. The newly elected and sworn members of the Town Board of Commissioners then took their places at the dais.
4.    Election of Mayor, Mayor Pro-Tem, Town Treasurer and Town Clerk. In accord with the Town Charter the members of the Board of Commissioners the proceeded to elect from their number, one to serve as Mayor, one to serve as Mayor Pro-Tem and one to serve as Town Clerk. Upon motion of Commissioner Pippenger, seconded by Commissioner Jones and unanimous vote Carol Mutter was selected to serve as Mayor until her successor was elected or appointed. Upon motion of Commissioner Bentley, seconded by Commissioner Pippenger and unanimous approval, Commissioner Jones was elected to serve as Mayor Pro-Tem. Upon motion of Commissioner Jones, seconded by Commissioner Bentley and unanimous approval, Commissioner Stinnet was selected to serve as Town Treasurer; upon motion of Commissioner Jones, seconded by Commissioner Bentley and unanimous approval Brian smith was appointed to serve as Town Clerk.
5.    Appointment of department heads. Mayor Mutter the appointed the following Commissioners to oversee the departments of government:
1. Bentley        Fire and Police
2 Stinnett        Education
3. Jones        Public Works
           4. Pippenger        Parks and Recreation
6. Selection of Town Attorney. Upon motion of Commissioner Jones, seconded by Commissioner Bentley and unanimous approval, Brian C. Smith was selected to serve in the position of Town attorney at the will of the Commission.
7. Appointment of Town Marshal, Plumbing and Building Inspector and Chief of Fire and Police. Upon motion of Commissioner Bentley, seconded by Commissioner Pippenger and unanimous approval, Randy Bowden was selected to serve the Town, at the will of the Commission, in the positions of Town Marshal, Plumbing and Building Inspector and Chief of Fire and Police.
8. Appointment of Tax Collector and Assistant Treasurer. Upon motion of Commissioner Jones, seconded by Commissioner Bentley and unanimous approval Samantha Van Alstyne was appointed to serve the Town, at the will of the Commission in the positions of Tax Collector and assistant Treasurer.
9. Swearing In of Appointed Officials. Whereupon, Town Judge Flossie weill administered the Oath of Office to the appointed Officials.
10. Resolution fixing the penalty of fidelity bonds. Upon motion of Commissioner Jones, seconded by Commissioner Bentley and unanimous approval it was resolved to set the penalty of the fiduciary or fidelity bonds for Treasurer and assistant Treasurer at Fifty Thousand Dollars ($ 50,000.00) and for Mayor and Commissioners at Fifteen Thousand Dollars ($15,000.00).
11. Resolution designating Depositories of Town Funds. Upon motion of Commissioner Bentley, seconded by Commissioner Pippenger and unanimous approval all banks and trust companies in Tennessee, qualified by law to receive and hold governmental funds are hereby determined to be appropriate depositories for Town funds.
12. Financial Report. Mr. Montague presented the financial report for the Town through the month of August, 2016. A copy of the report is attached as Exhibit C hereto. Upon motion of Commissioner Bentley seconded by Commissioner Jones and unanimous approval, the financial report was approved. Mr. Montague advised that the Town had the opportunity to apply for a grant from the stateof Tennessee for construction of sidewalks along Watauga Road from the commercial district to the school. After consideration  and upon motion of Commissioner Bentley, seconded by Mayor Mutter and unanimous approval Commissioners Pippenger and Jones were authorized to investigate the project and, if deemed appropriate to proceed with the application process for the grant and to advise at the October meeting as to the decision and status.
13. Departmental Reports:
 Commissioner Bentley reported for the Fire and Police Department and reviewed the report of activities for the month of August, 2016. The monthly report is attached as Exhibit D hereto.  He raised the issue of dangerous operation of golf cart type vehicles on the roads and announced tougher enforcement of the laws on those vehicles. Chief Bowden introduced a letter of thanks from the Perdue family and also raised the issue of inadequate address identification markers which can cause delays in responding to calls for assistance.
Commissioner Stinnett was absent for the meeting. In his stead school principal Ruth White reported and began by thanking the Town for its support and for the presence of EMTs available to assist at the school. She also thanked the Fire and Police Department for its help, training and assistance at the school. She also encouraged purchase of the school coupon books which are now on sale. She announced the School Carnival fundraiser is scheduled for September 20, rain date September 24.
Commissioner Pippenger reported for the Department of Parks and Playgrounds and advised that wrestling was starting for grades 3-5 and will continue until December 13. Flag football has replaced tackle football for the current season. She ended with an expression of loss of Joe Wilson, a longtime fixture in the neighboring Georgia community who recently died.
 Commissioner Jones advised those present of the delays in brush pick-up due to other priorities including the School Carnival work. and the scheduled Dumpster Day (October 1).
14.  Mayor’s Report. Mayor Mutter advised that the Town would be seeking private donations to fund installation of the two pieces of Public art donated to the Town by Margaret sexton and accepted at the august meeting. She also commented upon and encouraged support of the Talus Restaurant Block Party fundraiser.
15. Citizen’s Input. Carter Parham appeared to discuss his views in opposition to the recently proposed “dog park.” At his conclusion, Commissioner Pippenger advised him that those proposals had met resistance and would not be happening without further investigation and notice.
16. Old Business.  Mr. Smith presented a brief proposed amendment to the Town’s zoning ordinance designed to prohibit the practice of “short term rental of residential property within the town. Upon motion of Commissioner Bentley, seconded by Commissioner Pippenger and unanimous approval the proposal was accepted and Mr. Smith was directed to present the proposal to the regional Planning Agency for review and recommendation.
17. New Business.  Mr. Montague advised the Commission that he had been contacted by GST Capital Partners, LLC of Fairhope, Alabama. No action is appropriate at this time. It will be considered at the October meeting. He then brought up the matter of the newly revised Personnel Policy manual. The biggest changes are in the area of rules regarding sick leave. The Town proposes to purchase short term disability insurance, give each employee an increase in pay to cover the cost and require all to participate. Upon motion of Commissioner Bentley, seconded by Commissioner Jones and unanimous approval the ordinance attached hereto as exhibit E was adopted upon first reading.

18.  Mayor’s Report. Mayor Mutter commented on the recent Times Free Press coverage of resident King Jemison’s mission work in Cuba. She continues to urge support of local merchants in our commercial district
There being no further business the meeting was adjourned until the July meeting on October 11, 2016 at 5:00 p.m.

THE MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF THE TOWN OF LOOKOUT MOUNTAIN, TENNESSEE
August 9, 2016
The Mayor and Board of Commissioners of the Town of Lookout Mountain, Tennessee met in regular session at the Town Hall on Tuesday, August 9, 2016 at 5:00 p.m., the following being present:
[See list of attendees attached as Exhibit A hereto]

1.    Call to order and Declaration of Quorum. Mayor Mutter called the meeting to order and recognized a quorum for the conduct of business.
2.    Approval of minutes. Upon motion of Commissioner Stinnett, seconded by Commissioner Jones and unanimously approved the minutes of the July 26, 2016 meeting of the Mayor and Board of Commissioners were approved and ordered to be entered into the Town’s minute book.
3.    Financial Report, Mr. Montague presented the financial report through the month of July 2016. The report, a copy of which is attached as Exhibit B hereto, was approved upon motion of Commissioner Jones, seconded by Commissioner Pippenger and unanimous approval.
4.    Department Reports.
Commissioner Bentley reported for the Fire and police Department and reviewed that monthly statistics for the month of July 2016. The statistics are set forth on Exhibit C attached hereto.
Commissioner Pippenger reported for the Parks and Recreation Department and advised that the Community Movie night was scheduled for August 12 at the Town Common, weather permitting
Commissioner Stinnett reported on the schedule for the month of August for the school, with classes beginning August 10 with registration on August 7. He also reported that Ruth Cargill would be the new 3rd grade teacher and that Brian Mann was moved to the 5th grade class.
Commissioner Jones reported on the current jobs being undertaken by the Public Works Department and stated that street damage was being repaired and tree trimming was underway. Dumpster Day is the first weekend of October.
7. Citizens Input. No one voiced desire to address the Commission.
8. Old Business.     A discussion of the issue of treatment of “short term rentals within the single family residential zone occurred and the Commission directed the Town Attorney to draft a proposed amendment to the zoning ordinance to effectively ban the practice.
9. New Business. No new business came before the Commission.
10. Mayor's Report. Mayor Mutter made a brief report on current happenings within the community.
There being no further business the meeting was adjourned until the September 13, 2016 meeting.

July 26, 2016
The Mayor and Board of Commissioners of the Town of Lookout Mountain, Tennessee met in regular session at the Town Hall on Tuesday, July 26, 2016 at 5:00 p.m., the following being present:
[See list of attendees attached as Exhibit A hereto]

1.    Call to order and Declaration of Quorum. Mayor Mutter called the meeting to order and recognized a quorum for the conduct of business.
2.    Approval of minutes. Upon motion of Commissioner Stinnett, seconded by Commissioner Jones and unanimously approved the minutes of the June 14, 2016 meeting of the Mayor and Board of Commissioners were approved and ordered to be entered into the Town’s minute book.
3.    Financial Report, Mr. Montague presented the financial report through the month of June 2016. The report, a copy of which is attached as Exhibit B hereto, was approved upon motion of Commissioner Jones, seconded by Commissioner Pippenger and unanimous approval. He then introduced for second reading the proposed Town of Lookout Mountain Internal Control Manual as required to be in effect by State law, a copy being attached as Exhibit C. Upon motion of Commissioner Bentley, seconded by Commissioner Pippenger and unanimous approval the Manual was adopted upon first reading.. After discussion and upon motion of Commissioner Bentley, seconded by Commissioner Stinnett, and unanimous vote the Budget Ordinance attached as Exhibit E hereto was adopted upon second reading.
4.    Department Reports.
Commissioner Bentley reported for the Fire and police Department and reviewed that monthly statistics for the month of June, 2016. The statistics are shown on Exhibit F attached hereto. He commented on the problem of excessive speed in the Commercial district and the area of the Town Common. He encouraged residents to lock their vehicles and to report any unusual or suspicious activity.
Commissioner Pippenger reported for the Parks and Recreation Department and advised that the Commons Camp had concluded for the year with record attendance despite the heat. The 9-10 year old baseball team advanced to the State Regional before suffering a loss as did the 11-12 year olds.
She then reviewed for comment her proposal to institute a “Dog Park” at the property commonly referred to as Verlenden Park. She updated the status by saying that after receiving negative reactions from area veterinarians the project was shelved.
Commissioner Stinnett reported on the schedule for the month of August for the school, with classes beginning August 11 with registration on August 8. Camp Invention had30 participants and was led by Brian Mann.
Commissioner Jones reported on the current jobs being undertaken by the Public Works Department and stated that street damage was being repaired and tree trimming was underway.
7. Citizen’s Input. Ms. Collins and Ms. Helton appeared to inquire as to whether it was lawful for private property owners in the single family residential zone to rent their homes to transients through any of the internet sites specializing in short term rental of such properties and whether the Town had any regulations regarding same. Upon motion of Commissioner Bentley, seconded by Commissioner Stinnett and unanimous approval Mr. Smith, as Town Attorney, was instructed to prepare an amendment to the Town’s Zoning Ordinance to prohibit such rentals for a period of less than thirty (30) days..
8. Old Business.     N/A
9. New Business. Mr. Montague advised that the Town’s auditors finished their year-end work earlier today and were quite pleased with the work of Samantha Van Alstyne. Chief Bowden went on record to express the gratitude of the fire and police staff and general administration staff for the recent expressions of support by the Town residents.
10. Mayor's Report. Mayor Mutter commented on the unexpected and untimely death of Allen Campbell Brown on July 23.
There being no further business the meeting was adjourned until the August9, 2016 meeting.

THE MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF COMMISSIONERS OF THE TOWN OF LOOKOUT MOUNTAIN, TENNESSEE
June 14, 2016
The Mayor and Board of Commissioners of the Town of Lookout Mountain, Tennessee met in regular session at the Town Hall on Tuesday, June 14, 2016 at 5:00 p.m., the following being present:
[See list of attendees attached as Exhibit A hereto]

1.    Call to order and Declaration of Quorum. Mayor Mutter called the meeting to order and recognized a quorum for the conduct of business.
2.    Approval of minutes. Upon motion of Commissioner Jones, seconded by Commissioner Stinnett and unanimously approved the minutes of the May 10, 2016 meeting of the Mayor and Board of Commissioners were approved and ordered to be entered into the Town’s minute book.
3.    Financial Report,  Mr Montague presented the financial report through the month of May 2016. The report, a copy of which is attached as Exhibit B hereto, was approved upon motion of Commissioner Bentley, seconded by Commissioner Pippenger and unanimous approval. He then introduced a proposed Town of Lookout Mountain Internal Control Manual as required to be in effect by State law, a copy being attached as Exhibit C. Upon motion of Commissioner Pippenger, seconded by Commissioner Pippenger and unanimous approval the Manual was adopted upon first reading. He then reviewed the Amended Budget Ordinance which was adopted upon first reading at the May 10 meeting.That Amended Budget is attached as Exhibit D hereto. Upon motion of Commissioner Stinnett, seconded by Commissioner Jones the amended budget ordinance was adopted by unanimous vote upon second reading. He then passed out for review and discussion at a later meeting a proposed budget ordinance for fiscal year 2017. After discussion and upon motion of Commissioner Jones, seconded by Commissioner Stinnett, and unanimous vote the Ordinance attached as Exhibit E hereto was adopted upon first reading.
4.    Department Reports.
Commissioner Bentley reported for the Fire and police Department and reviewed that monthly statistics for the month of May, 2016. The statistics are shown on Exhibit F attached hereto. He commented on the problem of excessive speed in the Commercial district and the area of the Town Common. He encouraged residents to lock their vehicles and to report any unusual or suspicious activity. He then moved to extend the sick pay for Assistant Chief McGuffey for an additional two weeks, during which McGuffey will undergo testing to determine his ability to return to work on some schedule. The motion was seconded by Commissioner Pippenger and unanimously approved.
Commissioner Pippenger reported for the Parks and Recreation Department and advised that the baseball and softball programs are in progress and that the Town would serve as host to the Dixie Youth Regional Tournament for seven and eight year olds. She reported on the opening of Commons camp for the summer 2016 session. She then reviewed for comment her proposal to institute a “Dog Park” at the property commonly referred to as Verlenden Park.
Commissioner Stinnett reported on the re

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